Step into the world of energy, exploration, and cutting-edge technology at the Petroleum Exhibition of Grafest 2025! 🚀 This exhibition is a gateway to the future of petroleum engineering, where the latest advancements in oil & gas exploration, sustainable energy, drilling technology, and eco-friendly solutions take center stage.
1. General Guidelines
- The event is open to all students, faculty, and invited industry professionals.
- All attendees must register at the designated registration desk or online before entering the venue.
- Proper decorum must be maintained throughout the event.
- Any form of misconduct, harassment, or disruptive behavior will lead to immediate disqualification or removal.
- Participants must adhere to the event schedule and respect time limits for activities.
- Photography and videography are allowed, but must not disrupt any ongoing sessions.
2. Exhibition Guidelines
- Participants and exhibitors must adhere to the assigned booth spaces and setup guidelines.
- Booths should be set up and ready at least 1 hour before the event starts.
- Each exhibition section should have a designated representative at all times.
- No hazardous materials, open flames, or unauthorized electronic equipment are allowed.
- Any material displayed should be factually accurate and relevant to petroleum science.
- Exhibitors must dismantle their setups responsibly and clear the area after the event.
3. Engagement Activities Guidelines
- Live Q&A with Industry Experts:
- Attendees must submit their questions in advance or ask during the designated Q&A time.
- Disrespectful or off-topic questions will not be entertained.
- Hands-on Workshops:
- Participants should follow safety instructions provided by workshop coordinators.
- Any damage to equipment due to negligence may result in liability.
4. Marketing & Promotions Guidelines
- All promotional content must be approved by the organizing committee before publication.
- Volunteers promoting the event must adhere to university policies regarding on-campus advertisements.
- Posters, banners, and social media posts should maintain professionalism and align with the event’s objectives.
- No unauthorized advertisements or third-party promotions are allowed.
5. Requirements & Logistics Rules
- Venue Setup:
- All installations should be completed by the designated setup time.
- Electrical connections and digital screens should be tested in advance.
- Organizers will provide assistance for booth arrangement if required.
- Cleanliness & Waste Management:
- Each section must ensure proper waste disposal.
- No littering or damage to venue property is allowed.
- Security & Safety Measures:
- All attendees must follow university safety protocols.
- Emergency exits should be kept clear at all times.
- Any safety concerns should be reported to the organizing committee immediately.
6. Code of Conduct
- All participants must treat fellow attendees, organizers, and guests with respect.
- Any form of discrimination, offensive behavior, or violation of university policies will not be tolerated.
- The organizing committee reserves the right to modify rules or make necessary decisions to ensure the smooth execution of the event.
By participating in the event, all attendees agree to abide by these rules. Failure to comply may result in removal from the event or other disciplinary actions as deemed necessary by the organizing committee.
CONTACT INFORMATION:
Koti Vasudev Yadav: 9100647019
Sagar Manth: 9368041483
